OpenText™ Core Email Encryption

Encrypt emails seamlessly. Protect sensitive data.

Empower your business to communicate securely—without disrupting workflows or sacrificing compliance.

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Why email encryption matters

Email is the most vulnerable part of your business. Employees send sensitive data via email attachments and message text daily, and they're often unaware of the risk. Without automated email encryption policies, confidential emails are at risk of theft, compliance violations, and reputational damage.

Benefits of OpenText Core Email Encryption

Effortless, policy-based encryption for email security and compliance OpenText Core Email Encryption automatically encrypts emails that contain sensitive data based on customer defined policies and customizable content filters. Whether you're in healthcare, finance, or any regulated industry, this solution helps you protect sensitive and confidential data, meet compliance requirements, and securely collaborate with anyone—inside or outside your network.

  • Automatically encrypts or quarantines based on DLP policies

  • Enhances security posture and compliance

  • Transparent delivery of encrypted email

  • Empowers secure collaboration via Secure Compose portal

  • Simple setup, deployment, and management in Secure Cloud

  • Seamless protection for any device, anywhere

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Features and capabilities

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  • Data loss prevention (DLP) filters and policy actions

    • Detect and act on sensitive data in email subject, body, and attachments
    • Encrypt, quarantine, or block emails based on policy triggers
    • Out-of-the-box templates for fast setup

  • Best Method of Delivery (BMOD)

    • Automatically selects the best delivery method: S/MIME, TLS, Secure Messaging Portal

  • Secure compose portal

    • External parties can initiate encrypted communication securely
    • User authentication and secure drop-down recipient options

  • Graphical reporting

    • Full visibility into encryption triggers, delivery methods, and compliance activity

How OpenText Core Email Encryption works

OpenText Core Email Encryption scans all outbound emails in real time for sensitive information using advanced content filters. When a message matches your organization's DLP policies, it is automatically encrypted, quarantined, or blocked based on defined rules. The Best Method of Delivery (BMOD) engine then selects the most secure delivery method, including S/MIME, TLS, or the Secure Messaging Portal. This ensures recipients receive protected content regardless of their email platform. Administrators have full reporting visibility into encryption activity through graphical compliance dashboards, while users benefit from seamless, secure communication. The platform helps reinforce compliance awareness and minimizes the risk of human error. It integrates easily with existing workflows and requires no special software on the recipient’s side.

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    What our customers say

    With the alarming rate of identity theft in the United States, email encryption was crucial for the protection of our members’ information.

    Rifat Ikram
    Vice President
    Justice Federal Credit Union

    Resources

    Datasheet
    Protect your email data automatically with OpenText Core Email Encryption

    OpenText Core Email Encryption filters automate email encryption, work out-of-the-box and are highly customizable.

    Datasheet
    OpenText Core Email Encryption Secure Compose

    OpenText Secure Compose feature allows business partners or clients outside your organization to initiate an encrypted email into your organization through a secure messaging portal.

    Guide
    Four surprising ways OpenText keeps email encryption secure and simple

    All organizations—but especially those who deal with sensitive information— need an easier way to encrypt emails.

    OpenText Core Email Encryption FAQs

    Cybersecurity is complex, and you might still have questions. We've answered some common ones below, but it you're still curious about something, contact our team to discuss your specific situation.

    It encrypts any email that meets your defined DLP policy—based on content, keywords, attachments, and more.

    No. Core Email Encryption offers multiple delivery options, transparent delivery direct into inbox and web-based secure messaging portals that work on any device.

    Setup is quick and easy through Secure Cloud, with guided installation steps for service set-up and configuration.

    Yes. The Secure Compose portal allows external users to initiate encrypted conversations into your organization. If the sender is also an OpenText Email Encryption customer, the message will be sent encrypted with transparent delivery direct to recipient mailbox.

    Yes. It provides graphical reports showing encryption activity, policy triggers, and delivery methods.

    Yes. Messages for mobile users are sent/received via their webmail client. Sender can also compose secure messages directly into the organization via the secure messaging portal.

    OpenText Core Email Encryption is licensed on a subscription model, that is per user with monthly, annual, and multi-year subscription options. Subscription fee includes support and maintenance.