OpenText™ Core Email Encryption

Secure business communications

Advanced email encryption lets your business communicate securely without disrupting workflows or compromising compliance.

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Core Email Encryption solution snapshot 

  • Automatically encrypt outbound emails based on your DLP policies. 

  • Give recipients secure access with flexible delivery options and no extra software required.

  • Keep sensitive communications protected and audit-ready for regulated workflows.

  • Monitor encryption activity with clear reporting on policy triggers and message handling.

Why email encryption matters

Employees send sensitive information through email every day, often without realizing when a message creates compliance or privacy risk. Without policy-based email encryption, organizations can expose confidential data, increase the likelihood of compliance issues, and create unnecessary friction in secure communication workflows.

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Sensitive data protected

One unencrypted email carrying sensitive data can mean a compliance violation, breach, or damaged relationship. Core Email Encryption automatically removes that risk by enforcing your DLP policies on every outbound message so your team can communicate freely without putting sensitive information at risk.

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    Automatic protection. Effortless compliance.

    Whether you're in healthcare, finance, or any regulated industry, Core Email Encryption helps you protect sensitive and confidential data, meet compliance requirements, and securely collaborate with anyone—inside or outside your network.

    • Automatically encrypts or quarantines based on DLP policies

    • Enhances security posture and compliance

    • Transparent delivery of encrypted email

    • Empowers secure collaboration via secure messaging portal

    • Simple setup, deployment, and management in Secure Cloud

    • Seamless protection for any device, anywhere

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    Advanced capabilities for email encryption 

    The right encryption solution should protect sensitive data, stay out of users' way, and give compliance teams the visibility they need.

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    • Data loss prevention (DLP) filters and policy actions

      • Detect and act on sensitive data in email subject, body, and attachments
      • Encrypt, quarantine, or block emails based on policy triggers
      • Out-of-the-box templates for fast setup

    • Best Method of Delivery (BMOD)

      • Automatically selects the best delivery method: S/MIME, TLS, Secure Messaging Portal

    • Secure compose portal

      • External parties can initiate encrypted communication securely
      • User authentication and secure drop-down recipient options

    • Graphical reporting

      • Full visibility into encryption triggers, delivery methods, and compliance activity

    How does automatic email encryption work? 

    1. OpenText Core Email Encryption scans outbound messages in real time using content filters and DLP rules.
    2. When a message matches policy, the platform encrypts, quarantines, or blocks it based on the defined action. 
    3. The Best Method of Delivery engine selects the delivery method best suited to the recipient environment. 
    4. Administrators can review reporting data to monitor encryption activity, policy triggers, and delivery outcomes.

    Best method of delivery image

      Customer success

      With the alarming rate of identity theft in the United States, email encryption was crucial for the protection of our members’ information.

      Rifat Ikram
      Vice President
      Justice Federal Credit Union

      Resources

      Datasheet
      Protect your email data automatically with OpenText Core Email Encryption

      OpenText Core Email Encryption filters automate email encryption, work out-of-the-box, and are highly customizable.

      Datasheet
      OpenText Core Email Encryption Secure Compose

      OpenText Secure Compose feature allows business partners or clients outside your organization to initiate an encrypted email into your organization through a secure messaging portal. 

      Guide
      4 ways OpenText keeps email encryption secure and simple

      Every organization, and especially those that deal with sensitive information, need an easy way to encrypt emails.

      FAQ

      It encrypts any email that meets your defined DLP policy—based on content, keywords, attachments, and more

      No. Core Email Encryption offers multiple delivery options, transparent delivery direct into inbox, and web-based secure messaging portals that work on any device.

      Setup is quick and easy through Secure Cloud, with guided installation steps for service set-up and configuration.

      Yes. The secure compose portal allows external users to initiate encrypted conversations into your organization. If the sender is also an OpenText Email Encryption customer, the message will be sent encrypted with transparent delivery direct to recipient mailbox.

      Yes. It provides graphical reports showing encryption activity, policy triggers, and delivery methods.

      Yes. Messages for mobile users are sent/received from their webmail client. They can also create an encrypted message in the secure messaging portal.

      OpenText Core Email Encryption is licensed on a subscription model, that is per user with monthly, annual, and multi-year subscription options. Subscription fee includes support and maintenance.